Flying Training Organisation for Private Pilots

Establishment and operation of flying training organisation and provision of training for private pilots

General Information

In order to establish and operate a flying training organisation or conduct training for private pilots in the Republic of Cyprus, one needs to obtain the licence for the establishment and operation of a flying training organisation or register with the Department of Civil Aviation (DCA) for training of Private Pilot’s license.

A Flying Training Organisation (FTO) is an organisation staffed, equipped and operated in a suitable environment offering flying training, and/or synthetic flight instruction and/or theoretical knowledge instruction for specific training programmes.

Any physical person or legal entity is eligible to obtain the licence or the establishment and operation of flying training organisation or register to conduct training for private pilots, provided that the Department of Civil Aviation is satisfied that the Joint Aviation Requirements for flying crew licensing JAR-FCL1 (see related documents) are met, such as:

  • A Training Manual and Operations Manual is prepared;
  • Procedures to ensure compliance with all relevant JAR-FCL requirements have been drafted including a quality system to readily detect any deficiencies for self-remedial action;
  • Sufficient funding is available to conduct training to the approved standard;
  • An adequate number of qualified, competent staff is employed;
  • The Head of Training holds or has held in the past three years, a professional pilot licence and rating(s) issued in accordance with ICAO Annex 1 (see JAR FCL1 in the “Applications & Documents”).

Further guidance to applicants for the approval of FTO’s is given on Standards Document 05 available from the Licensing Section of the DCA.

The Application for Approval of Flying Training Organisation / or Registration to Conduct Training for a Private Pilot License can be submitted either through the PSC Cyprus or by contacting directly the competent authority:

Department of Civil Aviation
27 Pindarou Street
1429, Nicosia, Cyprus
Tel.: +357 22 404 113/160
Fax : +357 22 304 708
Email: director@dca.mcw.gov.cy
Website: http://www.mcw.gov.cy/dca

  1. The application needs to be accompanied by the following documents:

    • Copy of Training Manual for Flying Training Organisation;
    • Copy of Operational Manual for Flying Training Organisation;
    • Copy of Students’ progress forms;
    • Form LIC032 – Application for approval of an Aeroplane for Flight Training;
    • Registration fee of €170.86 (payable either by cash, cheque, or bank transfer);
    • Proof that adequate funding is available (JAR-FCL IEM 2 to 1. 055).

    On-site inspections are carried out by the Department of Civil Aviation’s officers in order to ensure compliance with the Joint Aviation Requirements for flying crew licensing JAR-FCL1 (in the “Applications & Documents”).

The registration fee is €170.86 and is payable either by cash, cheque, bank transfer or through JCCsmart.

The renewal fee is between €170.86.

The applicant is informed regarding the authorization decision within three months from the date that the application form and supporting documents were duly submitted.

The Approval or Acceptance Certificate is valid for one year with the possibility of renewal for another three years from the date of issue.

Administrative Action Against a Competent Authority’s Decision

Any person may file an Administrative Action at the Administrative court against a decision, act or omission of any competent authority or body.

Pursuant to Article 146 of the Constitution, an Administrative Action may be lodged within 75 days from the date of the decision or act or omission or from the day when such decision or act or omission was notified to the applicant.

The Administrative Court acts as a cassation Court and not as a substantive Court. In other words, the Administrative Court may:
I. Dismiss the Administrative Action
II. Annul wholly or partially the contested decision or act
III. Compel the relevant authority or body to take a certain action

After a decision is annulled, the authority and/or public body must reverse things back to the state prior to when the concerned decision and/or act was executed and reexamine.

Appeal Information

An Appeal may be filed against the Administrative Court’s first-instance decision within a period of 42 days from the date such a decision was given.

At the Supreme Court (Court of Appeal Section) hearing, the contested issue of the appeal remains the legality of the decision or act already adjudicated. However, such a revision of the legality of the decision or act is solely examined on the matters and the extent that the two parties have limited the reasons in the relevant notice of appeal.

The decision adopted by the Supreme Court is considered final in relation to the matter that has been judged.

Approved flying training organisations and registered facilities for private pilots are obliged to comply with the Joint Aviation Requirements JAR-FCL 1 (see related documents) and specifically, among others, with the following:

  • An adequate number of qualified, competent staff is employed;
  • The Training Manual and Operations Manual are implemented;
  • Procedures to ensure compliance with all relevant JAR-FCL requirements include a quality system to readily detect any deficiencies for self-remedial action;
  • The management structure ensures supervision of all grades of staff by persons having the experience and qualities necessary to ensure the maintenance of high standards;
  • The following records are maintained and retained for a period of at least five years, using appropriate administrative staff:
    • details of ground, flying, and simulated flight training given to individual students;
    • detailed and regular progress reports from instructors including assessments;
    • regular progress flight tests and ground examinations; and
    • personal information, e.g. expiry dates of medical certificates, ratings, etc.

The Department of Civil Aviation supervises the licensed flying training organisations and registered facilities for private pilots in order to ensure compliance with the provisions of the Joint Aviation Requirements (JAR-FCL 1).